Being Responsible

Purchasing and supplier management (PSM)

Our PSM team is pivotal to Stanlow’s procurement for manufacturing and maintenance. Its mission is to drive Stanlow towards safety, reliability, profitability, and growth through strategic purchasing decisions and ensuring we buy:

  • The right goods and services
  • At the right price
  • In the right quantity
  • At the right time
  • At the right quality

Following clear, consistent and auditable processes.

What we buy

Some of our typical contracting commodities include but are not limited to
Services (Engineering, Turnaround and Projects)
  • Mechanical & scaffolding
  • Paint & insulation
  • Inspection & non-destructive testing
  • Civil work
  • Waste management
  • Project management
  • Structural Steelwork
  • Demolition services
  • EPCM
  • Cranage
  • Chemical Cleaning
  • Water treatment
  • Waterfront and marine services
  • Tankage
Materials
  • Pipes, pumps, fittings, flanges
  • Valves (control and relief valves)
  • Fittings (bolts, studs, gaskets, etc)
  • Maintenance repair and operating equipment
  • Instrument & electrical
  • Rotating & static equipment
  • Personal Protective Equipment (PPE)
  • Cables
  • Analytical equipment
  • Control systems and maintenance (control and safeguarding)
  • Specialist on and off-site overhaul and maintenance services (steam turbine alternator sets, electrical motors, actuators, etc)
  • Chemicals and Catalysts
  • Gases
Indirect and Overheads
  • Office and administrative supplies
  • IT and telecommunications services
  • Travel and accommodation services
  • HR & training services
  • Security & CCTV
  • Marketing and communication
  • Legal and consultancy services
  • Facitiites Management
  • Utilities – Training and development programs
  • Occupational health & medical services
  • Plant Hire
  • Logistics / Haulier

Sustainable supplier policies and ethical conduct

Ethical conduct and supplier relationships

Suppliers are obligated to disclose any potential conflicts of interest to EET Fuels. This includes any relationships, interests, or agreements that may affect their dealings with EET Fuels.

Employee disclosure of conflicts

Employees must report any financial or external business engagements that could pose a conflict of interest to their immediate supervisor. The Head of Purchasing and Supplier Management (PSM), along with the Site Leadership Team, will be notified. Such disclosures will be documented in the Conflicts of Interest Register.

Zero tolerance for bribery and corruption

EET Fuels as part of the wider Essar Group enforces a strict ‘zero tolerance’ stance on bribery and corruption. All employees must comply with the highest standards of professional integrity and ethical behaviour. Adherence to our Anti-Corruption Policy, which encompasses the Gifts, Entertainment, and Sponsored Travel Policy (GEST), is compulsory for all staff members.


 


 


Our Statement

Becoming a supplier

EET Fuels has committed to the use of the Oil & Gas industry supply chain database, ISNetworld, as a vendor selection tool designed to improve the performance and efficiency of our supply chain.

Become a Supplier

To join our supply chain, registration with the ISNetworld system managed by ISN is essential for on-site service contractors and highly recommended due to our limited exemption policy.
We use ISNetworld to monitor and enhance our collective performance and efficiency. Once registered, we require you to:

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Keep your ISNetworld registration current, with accurate service/product codes.
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Update your capability assessment regularly, crucial for pre-qualification.
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Provide thorough ISNetworld performance feedback after contract awards.

This process is vital for a robust partnership with EET Fuels and positions you to effectively connect with over 800 hiring clients with more than 80,000 active contractors and suppliers across various industries.

For details and registration, visit the website

Click here

To start your registration, complete the online process

Click here

Supplier guide

The PSM team at EET Fuels oversees all procurement related to our operational and capital needs, excluding hydrocarbons. We’re part of the Essar procurement network, striving for global spend optimisation.

We aim for the best value in safety, quality, service, technology, and cost, fostering continuous improvement with our suppliers.

With a focus on quality, suppliers are expected to continuously enhance their value chain and embrace innovation. Early engagement with our Business Partners is key for mutual benefit.

Our processes and procedures

EET Fuels has committed to the use of the Oil & Gas industry supply chain database, ISNetworld, as a vendor selection tool designed to improve the performance and efficiency of our supply chain.

  • Site Visits

    Site Visits

    Suppliers visiting Stanlow must inform the PSM team in advance with details of the visit.

  • Intellectual property (IP)

    Intellectual property (IP)

    EET Fuels’ IP is confidential and protected by mutual non-disclosure agreements.

  • Ethical standards

    Ethical standards

    We uphold honesty, integrity, and professionalism, guided by our anti-corruption policy and code of conduct.

  • Online bidding

    Online bidding

    Implemented by PSM when applicable.

  • Terms & conditions

    Terms & conditions

    Business with EET Fuels requires agreement to our standard Terms and Conditions, including any service level agreements for contract management as this forms part of the commercial terms.

  • ERP technology

    ERP technology

    Enterprise Resource Planning (ERP) platform is SAP ECC 6.0, facilitating electronic trading and efficient transaction processes with suppliers to minimise processing costs.

  • Master data

    Master data

    Up-to-date supplier information is crucial. Notify the PSM team of any changes in writing or via a PDF document if sent electronically.

  • Quotations

    Quotations

    The PSM team exclusively issues quotation requests. Direct all quotations to PSM to avoid disqualification. Notify PSM if other departments request quotations.

  • Pre-qualification

    Pre-qualification

    Suppliers must complete a comprehensive pre-qualification process, assessing:

    • Financial health
    • Organisational structure
    • Technical capabilities
    • Environmental and HSSE compliance
    • Quality assurance
    • Cyber Security
  • Purchase orders

    Purchase orders

    Goods and services must be preceded by an official Purchase Order. Supplying without one may lead to PSM vendor list disqualification.

  • Receiving goods and services

    Receiving goods and services

    Our ERP system records receipts, enabling prompt invoice payment. Suppliers must ensure proper documentation, adherence to Purchase Order details, and provision of necessary certificates and safety data sheets.

  • Invoicing and payment

    Invoicing and payment

    • Invoices go to Accounts Payable.
    • Reference a single Purchase Order per invoice.
    • Ensure invoices are complete, legible, and meet VAT and arithmetic accuracy requirements.
    • Include bank details.
  • Payment terms

    Payment terms

    Standard terms are 30 days post-receipt of a valid invoice.

  • The address to reference on invoices is

    The address to reference on invoices is

    EET Fuels
    ESSAR Oil (UK) Limited PO Box 3, Ellesmere Port, CH65 4HB

  • Self-billing

    Self-billing

    Evaluated Receipt Settlement is supported via SAP.

  • Remittance Advice

    Remittance Advice

    Remittance advices provide details of invoices due for payment and are emailed to suppliers.

PSM team contact: For enquiries, use the online contact form

Click here
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Anti-slavery and human trafficking statement

We are committed to ensuring that there is no modern slavery or human trafficking in any part of our business, and we act to require our suppliers to hold a similar ethos. We maintain clear policies and procedures to prevent exploitation and human trafficking.

Awareness training has been provided to all colleague to help them understand the Modern Slavery Act 2015 and to provide advice to them on actions should they suspect occurrences of these activities.

Appropriate provisions have been introduced to our standard terms of business with our suppliers and an Anti-Slavery and Human Trafficking policy have been published.